Offer Letter Format

Fill in the position, salary and joining date, then download the offer letter.

An offer letter tells a selected candidate the position, the salary, the joining date and the main terms of employment. The candidate signs a copy to accept it.

About Offer Letter Format

An offer letter tells a selected candidate the position, the salary, the joining date and the main terms of employment. The candidate signs a copy to accept it.

The format on this page covers the points candidates and HR teams look for: date of joining, annual CTC in figures and words, probation, notice period, working hours and confidentiality. Tap the letter to add a salary break-up or any clause specific to your company.

How it works

  1. Choose the letter type
  2. Fill in the details, then edit any line on the page
  3. Download the PDF

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Questions people ask

What should an offer letter include?

The position, work location, joining date, CTC, probation period, notice period, and a request to sign and return a copy as acceptance.

Is an offer letter the same as an appointment letter?

No. An offer letter invites the candidate to join on stated terms. An appointment letter is issued on or after joining and confirms the employment. Switch "Letter type" to make either.

Can a small business issue an offer letter?

Yes. Any employer can, and it helps avoid disputes about salary and notice later. Print it on your letterhead and sign it.

Is it free, and is my file uploaded?

Yes, it is free, with no sign-up and no watermark. Your file is processed inside your browser and is never uploaded to a server.

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